CV Profile No.54067

Experience in the following industries :

• Associative activities
• Services other

Professional experience

• Procurement Assistant
• United Nations Mission in South Sudan
• 11.2019 - 07.2022
• Prepare quality solicitation documents through UNMISS’ Enterprise Resource Program system which accurately and fully reflect the requirement Review the Technical Evaluation Reports to ensure that the evaluation criteria specified in the solicitation documents are followed during the evaluation of bids/proposals/quotations Ensure that the recommendations resulting from commercial evaluations are logical, justifiable and in accordance with the UN Financial Regulations and Rules (UNFRR) Prepare presentations for the Local/Headquarters Committee on Contracts (LCC/HCC) for procurement cases involving financial commitments in excess of the delegated monetary ceilings for procurement and approval by the authorized official Maintain close cooperation with requisitioning offices by providing on-going feedback as needed Monitor inbound delivery for all Purchase Orders with FCA delivery terms Ensure contract amendments are initiated in a timely manner by monitoring the expiry dates of contracts to ensure continuity of services Closely monitor financial aspects of contracts (expenditures vs. Not To Exceed) Ensure that Contracts established/assigned are monitored and expiry dates brought to the attention of relevant Technical Sections/Units Maintain a well-documented audit trail to portray effort and progression made before expiry of the contracts.

• Contract Management Assistant
• UN Mission in South Sudan
• 07.2018 - 11.2019
• Monitored overall contract compliances of contracts Reviewed draft SOWs for discussion and assisted with technical evaluations as required; Conducted site visits, monitored performance and reported issues if any Reviewed contracts and prepared bullets points for quick reference to contract terms and conditions Prepared contract files/ documents in an orderly manner to ensure that all contract documents are filed and updated; Monitored and analyzed information on contract performance to ensure compliance with contract terms, milestones, schedules, deliverables etc; Prepared and maintained the tracking of contract expiry dates as well as Not to Exceed (NTE) values and alerted relevant requisitioning units accordingly for further modification procedures; Maintained electronic and hardcopy files and records, completed accounting and reporting requirements to ensure proper audit trail of the contract management; Assisted Requisitioning units in General Services Section to review invoices submitted by vendors, onward submitting the invoice to Requisitioning unit/SAUs for their review/verification; Kept updated invoice, payment, and purchase orders database; At close out of a contract, prepared close out report to include identification, compilation and dissemination of Lessons Learned and Best Practices during the lifecycle of contract; Performed other duties as requested.

• Procurement Assistant
• United Nations Development Programme
• 06.2007 - 07.2018
• Acted as Officer-in-Charge of the procurement unit in the absence of the Procurement Specialist with supervisory role over three staff Ensured full compliance of the procurement processes and records with UN/UNDP rules, regulations, policies and strategies Assisted the Procurement Specialist in the formulation of strategies to improve and advance UNDP’s procurement activities; Maintained an updated tracking sheet of all ongoing procurement activities Planned the appropriate procurement method per case, ensuring UNDP’s rules and regulations are followed Monitored the bidding process; ensuring accurate records are kept at all stages; Reviewed quotations and bids, ensuring compliance with requirements and prepare bid evaluation documents Drafted submissions for appropriate procurement review committees after review by the Procurement Specialist Monitored delivery of goods and milestone for civil works, working closely with Engineers and Logistics staff; Ensured timely payments to suppliers and maintain evaluation form of vendors in the on-line vendor data base Prepared annual report of UNDP procurement activities for review by the Procurement Specialist and onward submission to headquarters; Responsible for hiring for Individual Consultants

• Logistics Assistant
• United Nations Development Programme
• 11.2006 - 06.2007
• Arranged all staff travel on the UNMIL flights (booking and confirmation); Arranged staff security clearances when required; Processed travel authorization for staff; Distributed monthly UNMIL flight schedule to all staff and kept staff updated on changes made in flight schedule; Managed delivery of all equipments required for satellite field offices; Maintained a monthly visiting schedule to all satellite field offices to assess needs, including repairs; Carried out inventory of UNDP’s assets in the field and head offices; Managed and maintain schedule of the office truck; Provided operational support to projects; Backstopped the Supply Officer in the receipt of all consignments, management of storage of deliveries, issuance of receipts and warehouse stock control when required; Provided monthly status report on the field offices.

• Procurement Officer
• Mercy Corps
• 09.2005 - 11.2006
• Discussed the purchase as necessary with the responsible staff member to fully understand the requirements and specifications Created and distribute public notices and/or directly contact vendors in an open and equitable manner Obtained quotations and pro forma invoices from vendors and/or negotiate favorable price and payment terms as appropriate for the size and type of purchase transaction Analyzed bids and recommend vendor/purchase that achieve the highest economic need of the program Worked within a committee to analyze and make recommendations for vendor/contractor for lager purchases Placed orders after obtaining proper authorization Ensured that all necessary forms, memos, reports necessary to properly document each purchase are complete and properly filed Confirmed that the purchase is delivered and in good order Developed and maintain working relationship with suppliers of commodities, equipment and supplies Maintained a current and orderly file of all procurement activities Ensured that procurement activities are ethical and comply with all internal policies and procedures, donor rules and regulations, local laws and good business practices Represented Mercy corps in a professional manner Assisted in the compilation of database of contractors and suppliers Offered suggestions regarding purchase of equipment and supplies that achieve greater cost savings or controlled over Mercy Corps Liberia resources

• Secretary/Receptionist
• Mercy Corps
• 05.2005 - 08.2005
• Performed clerical works – drafting of outgoing correspondences, internal memos, etc; Responsible for keeping of records of meetings minutes; keep track of all meetings, preparing agendas, providing reminders, and planning events. Responsible for Internal and external communications with partners and stakeholders. Assisted in filing of administrative documents including copies of contracts and outgoing correspondences. Assisted finance department with check disbursements to vendors. Arranged appointments for senior staff members. Maintained schedule for conference room usage. Screened and directed visitors to those concerned

• Receptionist/Head of Mission Assistant/Communication Officer
• Médecins San Frontières
• 11.2003 - 04.2005
• Conception & production of MSF communication tools; Improved MSF institutional memory; Improved internal communication through associative work; Replaced Head of Mission for the collection and exposition of daily internet relief news; Translation services - French and English; Monitored the media (print & audio) on the daily basis; Updated information desk; Supported the Head of Mission for contact with the media; Facilitated & coordinated events such as conferences, workshop and meetings with high ranking visitors; Arranged and make appointments on behalf of the Head of Mission; Maintained updated rosters of local, international and high level partners; Performed clerical works – drafting of outgoing correspondences, internal memos, etc; Arranged appointments as requested; Screened and direct visitors to those concerned; Managed store for office supplies and control stock cards; Performed monthly inventory and fill out monthly order form for purchase